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All applications for architectural changes requiring ARB review and approval, whether permanent or temporary, shall be submitted in writing to the ARB at the following address:

Southern Oaks Homeowners Association
ATTN:  Architectural Review Board
8328 Linden Oaks Court
Lorton, Virginia 22079

Applications must contain all elements of information as listed on the sample application form provided at Appendix A.  All project applications are to be submitted to the ARB via the postal address.  One ARB member is assigned to retrieve the mail and log in all applications.  Please ensure that your telephone number is included on the application form as the ARB will contact the applicant to confirm the receipt of the application.  It is the responsibility of the applicant to ensure that the ARB has received the application.  If the applicant has not heard from the ARB within a week to ten days after submission, please contact the ARB for further action.

The ARB will review the application, and if complete, will begin the approval process.  Incomplete applications will be returned to the homeowner for additional information.  The ARB will consider the application and respond to the owner/occupant within 46 days (from the postmark date).  Failure of the ARB to respond to a request within 46 days will result in approval of the application.  Homeowners, however, must ensure that the application was received by the ARB in order for this waiver to apply.